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The team at Sprout Scientific has put together a 10-step guide to walk you through planning for and writing a grant application, whether it’s a competitive grant, an eligibility-based grant, or a tender. 

**1. Preparation**

Step 1 when applying for a grant is to read the guidelines. It’s important that you understand the various aspects and expectations of the grant as well as those of the overarching program, so make sure you allocate ample time to comb through the guidelines. In particular, pay attention to the business- and project-related eligibility criteria, which activities are eligible or ineligible, and other details, like the due date or required supporting documentation. 

If the funding body has provided FAQs or a Glossary, give these a read too. Oftentimes, you will find clarification or additional details regarding eligible expenditure or activities and important definitions.

If you’ve combed through the guidelines and believe you are an eligible candidate, you can start crafting a project that fits within the scope of the program’s goals. 

**2. Time Management**

Don’t fall prey to the planning fallacy when starting a grant application. As grants typically offer substantial funding, proportional amounts of information are required to ensure the best candidates can be identified. As a result, applications can take upwards of 40 hours to complete, and if this is your first try, we recommend doubling or even tripling the amount of time you think you’ll need. 

It’s a good idea to create a schedule so you can hold yourself accountable during the drafting process and avoid burn-out. For example, allow yourself 2 days to read the guidelines, aim to draft at least one response each night, etc. 

Incomplete or rushed applications won’t make a great impression on the assessors, so if you’re strapped for time, it might be best to reach out to a grant writing expert who can take the stress off your shoulders.

**3. Project Scoping**

Once you’ve established a timeline for the application process, it’s time to flesh out your project. You may have to step outside your comfort zone or deviate from your standard activities to develop a project that adheres to the guidelines. Keep an open mind here - tackling a new project could increase your business prospects, lead to new partnerships, or facilitate entry into a new market. 

Grant assessors will be looking to fund projects that provide the most bang for their buck, so make sure your project is within the scope of the program and directly addresses the grant outcomes in a measurable way. For example, if an intended outcome is to showcase 5G technologies in various industries while demonstrating benefits to productivity, consider highlighting how your project constitutes a novel application of 5G technology, and compare potential productivity with and without your project to highlight the impact it could have.

Essentially, it's important to develop a project that adheres to the guidelines and intended outcomes while still playing to your strengths.

**4. Resource Scoping**

Resource scoping is a very important but broad step in the grant application process. You’ll have to consider what resources your team can dedicate, whether you’ll need to hire additional staff members if successful, and what material and financial resources will be required to conduct the project. For example, if you’re applying for a co-contribution style grant, consider which types of contributions are accepted (e.g. in-kind contributions, loans, cash, etc.) and how you can prove your financial status.

It’s also important to know what supporting documentation is required and whether you will need to identify project partners. Many grants require additional information, such as Project Plans, Risk Assessments, and Governance Tables. Similarly, many grants will either require or highly recommend identifying a project partner to strengthen the application or complement your offerings. 

These supporting documents require more time than you might expect, so be sure to give yourself extra time to complete them, and give your potential project partners ample time to assess and commit to their role in the project.

**5. Narrative**

Grant programs typically outline the intended objectives and outcomes - these are the societal, environmental, technological, or other impacts the funding body expects to see in response to implementation of your project.

When writing your grant application, it’s important to craft a narrative that clearly demonstrates what the problem is, how you intend to tackle it in an innovative and effective way, and what your project’s impact will be. Remember, you want the assessors to view your project as a perfect manifestation of their program. As such, we recommend re-reading the guidelines as you devise your narrative to ensure you are addressing each relevant aspects. 

Oftentimes, applicants have to walk the line of explaining why funding could not be sourced elsewhere while detailing the incredible return on investment of the project. This can be tricky to execute effectively, though. The team at Sprout Scientific can help you craft an impactful narrative if you’re stuck on this step. 

In short, the key features to keep in mind when crafting a narrative are thoroughness (have you fully addressed each of the program’s objectives and outcomes?), consistency (is your narrative consistent throughout the application?), and evidentiary support (if you make a claim about successes, qualifications, or impact, have you provided an example or data to substantiate it?).

**6. Collaboration**

At Sprout Scientific, we believe collaboration is the key to success. Each member of your team brings a unique perspective, knowledge base, and set of values that allow you to craft a unique application. 

To make the grant writing process easier and more efficient, we recommend using a collaborative document, like Google Docs or a shared folder in Microsoft OneDrive. This allows each contributing member to see the document in real time, make corrections quickly and easily, leave comments for other team members, and provide assistance on the fly if it’s crunch time. 

Even though a document is shared, it can still be private. Google Docs and OneDrive allow you to select the individuals you want to share the document with and control their access permissions (e.g. users can be assigned as editors, commenters, or viewers). 

**7. Attention to detail**

This step likely goes without saying, but we think it’s important to keep in mind. When responding to the assessment criteria and other questions in the application, make sure you’ve thoroughly read each requirement and understand what is being asked. 

Assessment criteria often have a general theme with more specific sub-questions. To keep track of the various sub-questions, it might be helpful to use a color coding scheme to ensure you have addressed each aspect. Remember, incomplete applications may be grounds for disqualification, so ensure you’ve sufficiently addressed each aspect of the assessment criteria.

As previously mentioned, it’s also a great idea to bring in supporting evidence. For example, if you are describing your 'capability to undertake the project,' consider adding a sentence or two about a previous project that you successfully completed. This will demonstrate to the assessors that you are capable of effectively managing funding, teams, and resources.

**8. Budgeting**

This is a crucial step that advises your financial capability to undertake the proposed project. Budgeting is a deep dive into your current and prospective finances, including the various sources that could provide access to loans or other monies. 

Many grants are co-contribution based, which means you will have to prove that you can match the government’s funding in order to be eligible. For example, if you apply for $200,000 in funding, you must prove that you have access to an additional $200,000 **at the time of application**. 

When assessing your finances, refer back to the guidelines and glossary to determine whether there are any limitations you need to take into consideration. For example, loans may be excluded from being a valid source of funds. Always read carefully!

We recommend organising a formal meeting with your accountant to review your cash flow, bank balances, loan options, and in-kind contributions. If you are in need of additional funding, Sprout Scientific may be able to direct you to a relevant lender, especially if you are conducting R&D work. 

**9. Review**

We can’t stress the importance of this step enough - proofreading and sanity checking is a must. Writing a grant application is a lengthy process, meaning the application was likely written over the course of many days and potentially by several people.

Before jumping into your application to proofread, we recommend writing a short list to summarize the most important points and outcomes of your project. This will help you stay on track during your final review and ensure the narrative is consistent.

Double check for spelling and grammatical errors and make sure your sentences are clear. If possible, we recommend asking a friend, co-worker, or family member to read the application to verify that your message has been conveyed clearly and eloquently.

If you want an expert pair of eyes on your application before you hit submit, shoot us an email - We’re happy to provide assistance in whatever form you need it, even if that’s just a quick sanity check.

**10. Submission!**

Finally, everyone’s favourite step! But don’t be fooled by the perceived simplicity of this step, especially if you’ve drafted your application in a separate document. The submission process can take anywhere from 1-3+ hours, so give yourself plenty of time to load responses and documents into the portal. 

Before you hit Submit, make sure you’ve attached all the necessary supporting documentation, such as Project Plans and Gantt Charts. These documents will be outlined in the guidelines and should be flagged as you go through the application. Keep an eye on the file sizes, as there are often limits (e.g. 2 MB).

Once you’re satisfied with your responses and are confident that the application is accurate and complete, you can agree to the final disclaimer and hit submit! Congratulations!

Sprout's tips and tricks for submitting a stand-out application

Sprout Scientific's How-To Guide to Grant Writing

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Sprout Scientific is thrilled to announce our success at the 2023 Illawarra Business Awards, where we were selected as the winners of the "Excellence in Small Business" category. For over a quarter century, the Illawarra Business Awards have been the hallmark of success and innovation in our region. To be recognised at such a prestigious level is humbling and serves as a milestone of our achievements.

Sprout’s journey has been one of persistent dedication to our core value of supporting sustainable, ethically-sound businesses. In the past year alone, our efforts have contributed substantially to the local economy, having secured funding for Illawarra businesses to pursue research and development, conduct energy efficiency improvements through infrastructure upgrades, and many other projects. We also launched our grants database and ‘Concierge’ service to revolutionise how SMEs access funding opportunities. By propelling local businesses to the forefront of innovation and social good, we're helping to shape the Illawarra into a hub of technology and sustainable development.

As we continue to grow, we reaffirm our commitment to empowering businesses and nurturing a future where sustainability, innovation, and community thrive together. We extend our heartfelt gratitude to the Illawarra Business Awards committee for this recognition, to our fellow nominees who continue to raise the bar of excellence, and to the Illawarra community for fostering an environment where small businesses can achieve great things.

As we celebrate this win, we are reminded of the collective effort that brought us here. From our dynamic group of employees who embody our mission to our clients whose innovative work inspires us, this award is shared by all who have been part of our journey.

Up next: We have progressed to the 2023 NSW Business Awards! We’re looking forward to another evening celebrating the innovation and inspiration of the NSW business community!


Boosting the Local Business Community

Sprout Scientific Wins ‘Excellence in Small Business’ at the 2023 Illawarra Business Awards

Our diverse team have the skills and expertise to develop or expand all aspects of your business

Services

Sprout Scientific is your partner for excellence in grant applications, business development, and technical documentation. With our seasoned team of consultants, we're well-prepared to showcase your company's strengths, helping you secure investments and impress assessors.

Our expertise extends to crafting compelling grant proposals that rise above the competition, whether it's for R&D Tax Incentives, Export Market Development Grants, or other funding opportunities. We bring industry insights to the table, enhancing your prospects for success.

But we're more than just grant writers. We're passionate about fostering your business's growth, collaborating closely with you to devise winning strategies, identify new avenues, and navigate complex markets.

At Sprout Scientific, we're committed to ensuring your company not only survives but thrives, leaving a lasting impression on investors and assessors alike.

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Our Grant, Business & Technical Writing Services


Win Funding

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We have found that most companies underestimate their actual R&D costs, especially if direct and indirect expenses aren't properly considered. Costs can include:

The cost of having your team on the project

Contractors conducting R&D on your behalf

Direct costs associated with building and testing your prototype

Additional costs required for your R&D activities

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The Research and Development (R&D) Tax Incentive is the Australian government's key mechanism for fueling industry investment in R&D. The incentive offers companies a way to invest in R&D by easing some of the initial growing pains and  associated costs through a tax offset of up to 43.5% on eligible expenditure.

Over 14,000 businesses successfully claimed the tax offset in the last financial year

Since 2013, the incentive has provided $13.8 billion to Australian businesses

The grant is eligibility-based, not competitive - if you qualify, the tax offset is yours

The incentive offers peace of mind by minimising the risk associated with investing in research and development

Gain a competitive edge and place yourself at the forefront of your industry by exploring innovative technologies, processes, products, and services

Up to a 43.5% refund on eligible R&D expenditure

Research And Development Tax Incentives

Sprout Scientific is here to help you determine exactly what’s included in your R&D effort and minimise your investment cost. Our process involves pairing your project with our skilled consultants who are well-versed in guiding you through the rebate-claims process.

We want to connect innovative businesses that are doing good with game-changing rebates. The best part? We only charge success fees. Ready to dive in?

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Are you involved in R&D activities? Discover substantial funding through the Research and Development Tax Incentive (RDTI) Scheme. This valuable program offers generous tax offsets to companies that invest in innovation.

The EMDG scheme supports businesses as they establish and expand their export promotional activities for substantially Australian products and services. However, not all activities are eligible. Here are some of the most common eligible expenses:

Make connections, give presentations, and promote your product or service

Third-party marketers who can assist with foreign marketing strategies and make overseas networking connections

Business-related flights and accommodation for up to 21 days

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The Export Market Development Grant (EMDG) scheme is an Australian Government-funded program that supports small and medium businesses as they commence or scale-up export activities. The EMDG encourages businesses to expand their promotional activities into unknown markets by providing a funding safety-net of up to $770,000 over the course of 8 years, which is representative of the time it takes to establish a successful overseas exporting business.

Since 2011, nearly 30,000 businesses have received a total of $1.2 billion in export funds

The EMDG offers up to $770,000 in funding for your export activities over the course of 8 years

This is an eligibility based grant - if you are pre-approved, you will receive funding as long as you meet the criteria and incur eligible expenses

3 grant tiers and up to 8 years of funding support businesses through all export stages and mitigate the risk of commencing and conducting export activities 

Explore new markets and localities to expand the reach and success of your innovative products and services

Up to 50% cash back for spend on eligible overseas promotional activities

Export Market Development Grants

Sprout Scientific has extensive experience with the Export Market Development Grant scheme. We can help you determine exactly how your funds should be allocated to ensure you are compliant with all EMDG regulations, and we continue to support your business through the annual milestone submissions. At Sprout Scientific, we’re here to help your business take the next step. Ready to get started?

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The Australian Government provides funding for overseas promotional activities to support Australian businesses as they expand into international markets. With 3 funding brackets and up to 50% cash back, there’s an option for every exporter. 

Find out how much you qualify for.

The best competitive grant applicants have a project that closely aligns with the grant's objectives and outcomes. The process of assessing your project and organisation can be time-consuming and complex, but it is a crucial step in the application process. Regardless of how you choose to accomplish this, we’ll provide the right resources and support so you can focus on what matters most. Here are some of the application tasks Sprout can help with:

We take a thorough look at your project to develop the structure and iron out the details

We take the time to ensure your project addresses all key criteria while creating an inspiring narrative

Your application doesn’t end with the writing - we can assist with supporting information to ensure your submission is cohesive

We assist with your financial, milestone, and final progress reports

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Competitive grants are incredible opportunities to secure significant funding for your project and enhance your organisation’s reputability. Funding amounts typically range from $250,000 to $2 million and can be co- or fully-funded. Choosing the right grant opportunity is crucial for success - at Sprout Scientific, we help you find the most relevant grant and structure the application to ensure you are a perfect candidate. 

Competitive grants provide the opportunity to kick-start or significantly scale-up your innovative project 

You have the opportunity to contribute innovative, Australian-designed solutions to highly relevant topics and challenges

With over $50 billion in funding covering a wide range of challenges and industries, you’ll be sure to find a grant that applies to your project

You can secure funding for up to three years, depending on the grant opportunity

Develop or improve your ability to design, promote, and execute large projects while adhering to a timeline and a budget

Specialised high-funding programs for establishing or scaling up innovative projects

Competitive Grant Writing

At Sprout Scientific, we’re invested in your application’s success. As experienced grant writers, we see the process as an opportunity to help our clients define their missions so they can launch new programs. That’s why we’re the first choice competitive grant writing team for many industry-leading organisations and businesses across Australia. We have the knowledge and strategies to ensure your project is designed to perfectly strike the balance of urgency, innovation, relevancy, and value for money. What are you waiting for? Let’s find your perfect match. 

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Our expert writing team has extensive experience with competitive grants. We work closely with you to ensure your project structure reflects the grant guidelines and can help with additional grant-related documentation. We know you’re passionate about the growth and success of your projects, let us help you turn them into reality.

If you need help with certain aspects of your pitch deck or proposal, we can work with you to fill the gaps. Whether it's a small task or a big one, here's how we can help:

We can determine whether you are eligible for any current non-investment funding opportunities

We help you understand the gap your business fills and how to successfully promote it

Quantify and communicate the ROI for your potential investors

We'll connect you with the right investors and lenders, with domain experience to suit your business, mission, and growth stage

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Whether you’re kicking off or expanding your business, it's important to secure the right funding and resources to achieve your goals. Investors will be assessing your point of difference, financial capacity, expertise, and return on investment. This is why it's crucial to develop impact-focused investment memoranda that clearly state your selling points.

Tell your story in a compelling and impactful way

Make sure your problem statement and value proposition are crystal clear

Quantify your market, qualify your competitors, and develop promotion strategies accordingly

Provide transparency regarding your financial position, organisational capacity, and expertise

Communicate your pitch in a sharp, concise, and impact-focused manner

Organize your investment materials in order to support future grants, tenders, and proposals

Curate impactful pitch decks and investment memoranda to secure funding

Investment Pitches & Proposals

We're passionate about helping impact-driven businesses secure the right funding and resources to make their innovative ideas shine. Whether you need help creating investment memoranda, conducting business-related research or analyses, or meeting with potential investors, we have the connections and expertise to help you succeed. Are you ready to see what Sprout Scientific has to offer?

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Sharing effective and eye-catching investment documents is a great way to put your best foot forward. At Sprout Scientific, we can help create your narrative, combining value proposition, market strategy, competitor analysis, and financial modeling to equip you with a stand-out pitch deck or proposal for your next opportunity.

Craft the perfect proposal, secure government contracts and streamline your sales pipeline

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Design Products

Patent applications must reflect all necessary details so they are legally valid before filing, but hiring a patent attorney or IP lawyer for the entire process can be expensive and time-consuming, leaving you with a huge bill and a product that may never make it to market. Here at Sprout Scientific, we'll help you lay out all aspects of your invention so that you can proceed to the legal review phase and get your idea patented as soon as possible. This process involves:

We will learn your business and invention(s) and develop a strategy for representing the same

Our technical drafting team will review all of your documentation and identify associated literature in the Prior Art

Our team of local consultants will draft the initial Abstract, Description, Method and Claims for your invention, ready for legal review/advice

We can also assist with providing drawings in line with established styling guides, and create other supporting documentation as required 

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Patent Technical Drafting is performed prior to review by your IP lawyers to reduce legal expenses and help to smooth the path to filing. Whether it is an invention, a new product, or a unique piece of software, we’ll let you focus on what's really important: your idea, not the paperwork needed to protect it. We'll walk you through every step and ensure that your patent description, method, drawings and claims are clear, structured appropriately and concise, giving you the best chance of meeting your law team’s expectations - without the hefty price tag. 

Focus elsewhere while we work with your technical/law teams to get the job completed

Find the right way to structure your drafts ready for review

Save time, money and protect your valuable intellectual property

Show potential investors that you have thought this through!

Your patent attorney/IP lawyer will appreciate the work

Create a robust first draft for your patent and minimise legal costs

Patent Technical Drafting

A successful patent application starts with the foundations laid in the patent draft, but shouldn’t you pay your lawyers for their knowledge, not their keystrokes? If you would like assistance putting words to your ideas, contact Sprout Scientific to book a complimentary consultation. Let us help you maintain your competitive advantage - keeping draft preparations seamless and simple.

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Considering patenting your invention, but struggling with all of the laborious technical preparation? If you are planning on protecting your IP, you need a technical draft that is complete and review-ready. We’ll help you with the technical drafting aspects of your patent prep, ready for your IP lawyer/attorney to review and advise on, minimising high-end legal fees. 



Visualising and navigating complex designs/ components and troubleshooting problems by hand are time-consuming and expensive endeavours that inhibit the development process. Sprout Scientific provides high-quality CAD models that help businesses to better communicate to their clients, showing a finished product instead of manufacturing data and saving time and money during presentations. 

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Our team uses CAD software to produce engineering drawings and to-scale 3D models from your ideas and specifications, providing tangible, highly-visual digital assets for your investors, and in a format that is ready for manufacture. We can create complex assemblies, and exploded views and provide your team with exact quantities for the bill of materials.

 If you're looking to be competitive in today's modern fast-paced market, computer-aided designs are an investment you can't afford to skip. 

Get your ideas into something visual and investable, quickly.

Make the right design choices early on in the process

Collaborate on your designs and streamline feature exploration

Get your product and drawings ready for prototyping/manufacture

Reduce your product development cycle times and increase precision.

Pitch your idea in practical, rich, 3D detail.

CAD and Photorealistic Product Renders

A picture is worth a thousand words, but it needs to be the right one. CADs and high-resolution renders can help you determine things like dimensionality and tolerances, and using photorealistic renderings in your media can add a human touch to what were formerly just numbers and lines on a screen. Reach out to us today and find out how easy it can be!

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Utilising CAD (computer-aided design) and photorealistic 3D rendering is the perfect way to communicate your design and ideas effectively to win over stakeholders. From concept to completion, we can help make your idea a reality by producing a high-fidelity model of your product or prototype, or by transforming your ideas into an accurate and incredibly detailed photorealistic image. Want to go further? Chat with us about engineering simulations, BOM management and prototyping.



Booking systems, CRM implementation, Automations and more ...

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Supercharge your impact with a digital framework

Drive Impact

Tenders typically have very specific requirements, and the tendering-body will be assessing applications with a fine-toothed comb to ensure the best company is chosen for the job. Here are a few aspects to keep in mind when writing a tender: 

Can you deliver the required services and prove your capacity and capabilities?

 Have you answered each question in its entirety and addressed key requirements?

Are your documents formatted as specified?

What will the competition offer and how can you set yourself apart?

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Tender responses and bids are submitted to companies requesting knowledge, goods, or services from other organisations, like yours! They can be quite competitive, meaning your application must present a fine balance between quality and affordability. Winning a tender can catalyse the expansion of your business' repertoire and secure steady, long-term income.

Tenders provide an opportunity to secure big clients that are likely to sign long-term contracts

Expand your portfolio, experience level, and business prospects

Winning a tender will help you gain recognition in your field as a reliable and economical choice 

If you win a tender, you secure guaranteed pay over an extended period of time

Winning a tender boosts your chances of winning another, as long as you can demonstrate success

Submit the perfect proposal for contract-based work

Tender & Bid Writing

At Sprout Scientific, we are well-versed in the detailed nature of tender writing, and we will work closely with you to ensure your application is strong while perfectly balancing affordability and quality. We thoroughly investigate the tender or bid Terms and Conditions before advising a strategy to support the greatest chance of success. With flexible fee structures, it has never been easier to put your business-hat in the ring. Are you ready to get started?

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Writing a tender application can be complicated - working with Sprout Scientific is simple. Our knowledgeable consultants know what it takes to create a stand-out tender, and we’re ready to take on this project with you. Learn more about our tender-writing process or book a call now.

Did you know that there are 4 billion daily email users? 99% of these users check their inbox every day, oftentimes more than once. Integrating your email with CRM equips your team to nurture leads cooperatively and improve continuity of the customer experience. Sprout Scientific can help you get things in place so your team never misses a beat. 

Pick up where your co-worker left off with email integration for deals

Create custom email templates that are triggered by customer journey pipelines

Segment your customer base to providing bespoke offerings

Master the email marketing medium and drive repeat business

A fully implemented CRM with email integration gives you the ability to automate marketing, cooperatively nurture leads, customise analytics, and provide unparalleled customer service. These features will allow you to analyse your data to gain insights and boost sales through new and improved customer relationships - all while reducing costs. 

Generate, qualify, and nurture more leads in your network

Create bespoke customer journeys for your business with touch points across every stage

Create marketing campaigns, email templates, quotes, and invoices

Manage, analyse, and generate reports on your data

Never miss a customer opportunity with real-time updates and alerts

Supercharge your impact with a digital framework



CRM Implementation and Process Automation

Considering a CRM for your business? Sprout Scientific can help you streamline the lead management process so you can convert prospects into customers quickly and easily within a digital framework. We're experienced with a variety of popular platforms, including Zoho CRM, PipeDrive, and HubSpot. Get in touch to learn more about how Sprout Scientific can help save you time and money by cutting the guesswork from stakeholder management.

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Picking the right CRM software is tricky, and wrapping your mind around the intricate features can be difficult. Sprout Scientific is here to help your business streamline the lead management process so you can create quick-win opportunities.

Here at Sprout, we know that businesses want their sales scripts to work the first time. Our team will draft comprehensive and complex scripts through a systematic research process that focuses on your products, services, industry trends and decisive calls to action. You'll be able to streamline the sales process, cut time to close and increase the number of opportunities. This process entails:

Reviews and consultations to scale incoming lead volumes and lead quality

Analysis of your business, products, services and existing pitches/scripts

Development of draft sales scripts for both cold and warm lead calling/nurturing

Testing of sales scripts on sample lead sets to hone to and increase conversion rates

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VoIP integration allows small businesses to integrate their inbound and outbound calls from multiple numbers and softphones into one platform, permitting customers to click to call and communicate with a real person in real-time. Paired with a well-crafted sales script, Sprout Scientific can help you enhance the quality of your customer service, boost your sales conversion rate, and move you closer to reaching your revenue objectives.



Reduces call costs while providing prospects and customers with a more familiar and direct contact method

Direct contacts ensure that the customer experience is positive and your sales staff are ready to assist the customer immediately on their first point of contact

Easily manage calls from anywhere at any time, on any device

Improves the company's efficiency and increases revenue

Eliminate the high expenses of using traditional services and shorten your sales cycle

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Sprout Scientific's How-To Guide to Grant Writing

Sprout Scientific Wins ‘Excellence in Small Business’ at the 2023 Illawarra Business Awards

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